Used to load everything into spreadsheets but switched to Airtable after a 3-hour search for a missing file last March

I spent like 3 hours digging through old sheets trying to find a single task update from a client, and it just clicked that I was wasting my time. Now I use Airtable with linked records and it takes me 30 seconds to pull up any project detail. Anyone else make a switch that cut down your search time big time?

3 comments

3 Comments

taylor_wells8d ago

Over 4,000 files across 12 folders is what I counted when I finally realized I had a problem. I remember sitting there with a cup of cold coffee, scrolling through a folder named "Misc" that somehow contained project briefs from 2019 mixed with grocery lists. Now I just tag everything with categories and can find my stuff in about 10 seconds flat. It was embarrassing how long I put up with that chaos.

parker_webb8d ago

12 folders is pretty organized for 4000 files, that's barely 333 per folder.

craig.parker7d ago

And once you start tagging everything it's hard to go back, right?